Privacy Policy - Candidate OB2

Privacy Policy

Last Updated: 06/12/2024

Capture Recruitment Ltd ("we," "us," "our") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and share your personal information when you interact with our recruitment services, in compliance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

1. Information We Collect

We may collect and process the following types of personal data:

1.1. Personal Details:

  • Name

  • Date of birth

  • Contact information (address, email, phone number)

1.2. Employment Information:

  • CV and employment history

  • Skills, qualifications, and certifications

  • Job preferences (e.g., salary, location, availability)

1.3. Right-to-Work Documentation:

  • Passport or visa details

  • National Insurance number

  • Proof of eligibility to work in the UK

1.4. References:

  • Contact details of referees

1.5. Technical Information:

  • IP address

  • Browser type and version

  • Cookies and tracking technologies when using our website

2. How We Use Your Information

We use your personal data for the following purposes:

2.1. Recruitment Services:

  • To match you with suitable job opportunities

  • To share your CV and relevant details with prospective employers (with your consent)

  • To communicate about roles, interviews, and job placements

2.2. Legal Compliance:

  • To verify your right to work in the UK

  • To comply with our obligations under employment laws

2.3. Internal Business Purposes:

  • To improve our services and user experience

  • To ensure website functionality and security

3. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Consent: When you explicitly agree to us using your data (e.g., for sharing your CV with employers).

  • Contractual Obligations: To fulfill the services outlined in our agreement with you.

  • Legal Compliance: To meet regulatory and legal requirements.

  • Legitimate Interests: To operate our business effectively (e.g., maintaining records, improving services).

4. Sharing Your Information

We may share your personal data with:

  • Prospective employers or clients (with your consent).

  • Government authorities or regulators, if required by law.

  • Third-party service providers, such as IT or data storage providers, under strict confidentiality agreements.

5. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by law:

  • Candidate profiles and recruitment-related data: 12 months after the last interaction, unless extended with your consent.

  • Right-to-work documentation: Retained for two years after employment ends, as required by UK law.

You may request the deletion of your data at any time (see Section 8).

6. Data Security

We take appropriate measures to protect your personal data from unauthorised access, loss, or misuse, including:

  • Encryption and secure storage of digital files

  • Regular monitoring of systems and data access

  • Restricting access to your data to authorized personnel only

However, no system is entirely secure, and we cannot guarantee the absolute security of your data.

7. Your Rights

Under data protection laws, you have the following rights regarding your personal data:

  • Access: Request access to the personal data we hold about you.

  • Correction: Request corrections to inaccurate or incomplete data.

  • Erasure: Request deletion of your data (subject to legal obligations).

  • Objection: Object to processing based on legitimate interests.

  • Data Portability: Request a copy of your data in a portable format.

  • Withdrawal of Consent: Withdraw consent for specific data processing activities.

To exercise your rights, contact us at recruitment@capturerecruitment.co.uk

8. How to Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Capture Recruitment Ltd

5 High Street, Westbury on Trym, Bristol, BS9 3BY

Email: recruitment@capturerecruitment.co.uk

Telephone: +44 1244 794 274

9. Complaints

If you believe we have not complied with data protection laws, you can file a complaint with the UK Information Commissioner’s Office (ICO):
Website: www.ico.org.uk
Phone: 0303 123 1113

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and significant changes will be communicated to you.

Thank you for trusting Capture Recruitment Ltd. We are committed to safeguarding your personal data.